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This privacy notice describes how The New School collects and processes personal data about you at The New School; how we use, store, transfer, and protect this personal data; and your rights in relation to this personal data. This notice applies to The New School, with global headquarters at 66 West 12th Street, New York, NY 10011 USA, as well as to its affiliated legal entities and branches (collectively “we,” “us,” or “our”):
This privacy notice applies to all personal data we collect or process about you (i) from the information you provide to us when you interact with us before applying (e.g., when you express your interest in studying at The New School); (ii) when you apply to study at The New School and complete enrollment forms or other admissions documentation; (iii) when you communicate with us by telephone, email, or via our website (e.g., in order to make inquiries or raise concerns); (iv) when you interact with us during your time as a student at The New School; and (v) from third parties (e.g., from recruitment organizations, government agencies in connection with financial aid or student visas, or from your previous or current school, university, or employer(s), who may provide records or a reference about you, or who may sponsor or pay for your studies). This notice will inform you of:
We collect and use certain personal data about you. Personal data is information about you through which you can be identified (including where you can be identified by combining the information with other information).
Note that we may be required by law to collect certain personal data about you, or as a consequence of our contractual relationship with you. Failure to provide this personal data may prevent or delay the fulfilment of these obligations. We will inform you at the time your personal data is collected whether certain data is compulsory and the consequences of the failure to provide such personal data.
We collect some personal data directly from you. Personal data that is collected directly from you includes the following:
a) Personal details, such as your name(s), date of birth, and place of birth;
b) Contact details, such as your phone number, personal email address, mailing address, and social media handles;
c) Demographic details, such as your age, marital status, languages spoken, national origin, and current nationality;
d) Citizenship status;
e) Military or veteran status;
f) Identification numbers, such as your Social Security number or other government-issued identification number;
g) Authenticating information, such as user names, passwords, and security questions and answers;
h) Passport and visa information;
i) Financial information, such as your bank account information related to direct deposits;
j) Information relating to financial aid, scholarships, and immigration status, such as information collected in connection with financial aid applications, financial aid and scholarship eligibility, immigration applications, and information about your or your family’s or your sponsor’s financial situation;
k) Information about your location while on break from your studies;
l) Information you submit in connection with your application for admission, including your personal essay, portfolio, academic transcript, test scores, disciplinary records, work history, and other information submitted with your résumé;
m) Information about your preferences;
n) Photographs for use in identification;
o) Your emergency contact details, such as names of your emergency contacts and their contact information;
p) Communications you send us, including your requests and information provided by you in the form of feedback or complaints about the program, housing, or other matters; and
q) Information about your family, including the names of relatives who have attended The New School and education information.
In addition, the following categories of personal data about you may be generated by The New School in the course of our relationship with you:
a) Student identifiers, such as your student ID number, NetID (user name for university systems), and other internal identification numbers;
b) University email address;
c) Employment details if you are employed by The New School as a student, such as work-study or other employment details, including salary or pay information, performance evaluations, and job actions;
d) Travel information, including a log of travel excursions;
e) Information about your computer and other devices, including your IP address, MAC address, and information about your browser and operating system;
f) Records of emergency incidents;
g) Student and education information, including your academic transcript, attendance records, grades, recommendations or feedback from teachers, and current and prior course schedules;
h) Student conduct records;
i) Audio and visual information captured by lecture capture systems, videoconferencing systems, web-based meeting applications, and similar technologies;
j) Visual information captured by security cameras;
k) Information regarding financial aid and eligibility for financial aid and scholarships;
l) Federal immigration documents; and
m) Information regarding building and cafeteria access.
The New School may also obtain the following categories of personal data about you from third parties:
a) Contact and demographic information, including publicly available information, which we collect from third parties who provide us information about prospective students who may be interested in attending The New School. We may also collect this contact information from students about their parents, family members, and legal guardians;
b) Feedback and information from your teachers, school faculty, and others;
c) Information about your or your family’s or your sponsor’s financial status and ability to pay tuition or school expenses;
d) Academic performance, test scores, student conduct (including complaints brought by you, about you, or to which you may be a witness), and attendance information from other institutions; and
e) Non-academic performance information and feedback from organizations with which you have participated.
Some of the categories of personal data that we collect are considered special categories of personal data under European Union law. In particular, we may process the following types of sensitive data:
a) Health and medical information, including your medical history, information about your health during your time studying with The New School, information about disabilities or related accommodations, information about allergies or dietary restrictions, and health insurance information;
b) Information about your racial or ethnic origin;
c) Information about your gender identity, sex assigned at birth, and preferred pronoun (if you choose to disclose it for purposes of matching with roommates) and information about the facts and circumstances surrounding instances or allegations of sexual misconduct (which may be collected in the context of investigations into or adjudications of allegations of sexual misconduct, assault, or unlawful activity); and
d) Information about criminal convictions.
The New School uses your personal data in connection with your engagement with and your enrollment at The New School for the following purposes:
We treat your personal data with care and confidentiality. Your personal data will be available for the purposes mentioned above and only to employees on a need to know basis and to the extent reasonably necessary to perform their functions. We may share your personal data with third parties under the following circumstances:
Because we operate internationally, the recipients referred to above may be located outside the jurisdiction in which you are located (or in which we provide the services). See the section on “International transfer of your data” below for more information.
We implement physical, technical, and organizational measures designed to safeguard the personal data we process. These measures are aimed at ensuring the ongoing integrity and confidentiality of personal data.
We will retain your personal data for as long as we have a relationship with you (throughout the duration of your studies and in many cases afterwards, as part of the alumni community). Once our relationship with you has come to an end, we will retain your personal data for a period of time that enables us to:
Please note that personal data about admitted students is retained beyond graduation (or after your studies otherwise end), and the data is added to our permanent alumni records.
Your personal data may be transferred to, stored, and processed in a country that is not regarded as ensuring an adequate level of protection for personal data under the data protection laws of your locale.
We have put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements to ensure that your personal data is adequately protected. For more information on the safeguards in place, please contact us at the details below.
You have certain rights regarding your personal data. You have the right to access personal data The New School holds, and in some situations you have the right to have that personal data corrected or updated, erased, restricted, or delivered to you or a third party in a usable electronic format (the right to data portability). You may also object to how The New School uses your personal data if the legal basis for processing that information is our legitimate interest.
Where we are using your personal data on the basis of your consent, you have the right to withdraw that consent at any time. You also have the right to register a complaint to the applicable supervisory data protection authority.
If you wish to exercise these rights, or to notify us of a change in your details, or if you have any questions on the content of this notice, please contact us at privacyoffice@newschool.edu.
If you have questions or concerns regarding the way in which your personal data has been used, please contact us at privacyoffice@newschool.edu or:
The New School
Office of Information Security and Privacy
71 Fifth Avenue, 9th Floor
New York, NY 10003 USA
Our representative in the European Union is TNS Parsons, of 45 rue Saint-Roch, 75001 Paris, France.
We are committed to working with you to obtain a fair resolution of any complaint or concern about your privacy. If, however, you believe that we have not been able to assist with your complaint or concern, you have the right to make a complaint to the applicable supervisory data protection authority:
You may request a copy of this privacy notice from us using the contact details set out above. We may modify or update this privacy notice from time to time.
Where changes to this privacy notice will have a fundamental impact on the nature of the processing or otherwise have a substantial impact on you, we will notify you of the changes and give you sufficient advance notice so that you have the opportunity to exercise your rights (for example, to object to the processing).
REVISED JUNE 24, 2020
REVISED APRIL 3, 2020
ADOPTED SEPTEMBER 4, 2019
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The list below identify the cookies we use and explain the purposes for which they are used. We may update the information contained in this section from time to time.
Any changes we may make to our Cookie Policy in the future will be posted on this page.